Summary: Accounts and Financial Administration Assistant

Job Details

  • Location: Rwanda

Job Description

Accounts and Financial Administration Assistant

The Clean Cooling Network

Kigali, Kigali City, Rwanda

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1 day ago

122 applicants

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Office-based in Kigali, Rwanda

The Accounts and Financial Administration Assistant will support the day-to-day financial operations of ACES, ensuring accurate financial records, efficient processing of transactions, and compliance with financial, tax, and donor requirements.

Employer

Africa Centre of Excellence for Sustainable Cooling and Cold Chain (ACES)

Contract Type

Fixed Term Contract - Full Time

Duration

1 Year Renewable Contract

Location

Application Deadline

30th April 2026

Start Date

Immediate

Language Level

Fluent in English and Kinyarwanda

Position Overview

Responsibilities

Expected Outputs

Qualifications

A key responsibility of the role will be to support the transition from manual accounting processes to a structured, system-based financial environment, including the selection, implementation, and use of accounting software.

Duties & Responsibilities

Financial Administration & Operations

Maintain accurate and up-to-date financial records

Manage day-to-day bookkeeping, including recording transactions, expenses, and income

Process supplier invoices and payments in coordination with the procurement team

Manage and reconcile accounts payable and receivable

Maintain accurate petty cash records

Manage payroll processes, including salary calculations, deductions, and statutory payments

Bank and Cash Management

Manage and reconcile all organisational bank accounts

Perform regular bank reconciliations and resolve discrepancies

Monitor cash balances and support cash flow tracking

Manage internal fund transfers across accounts where required

Follow up on payment issues with banking partners (local and international)

Financial Reporting

Prepare monthly management accounts and financial reports

Support preparation of financial statements and audit schedules

Produce rolling cash flow reports

Support basic forecasting of operational expenses and inputs into budgeting

Prepare financial reports required by donors and funding partners

Accounting Systems and Process Improvement

Support the selection and implementation of accounting software (e.g., QuickBooks, Xero, or ERP systems)

Ensure proper use and maintenance of accounting systems

Identify opportunities to integrate financial systems with procurement and operational processes

Support digitisation and improvement of financial processes and record-keeping

Compliance and Audit Support

Ensure compliance with Rwanda Revenue Authority (RRA) tax regulations and other statutory requirements

Support compliance with donor financial requirements and reporting standards

Prepare documentation and schedules required for external audits

Support internal control processes and compliance with financial policies

Funding and Grant Administration Support

Track and reconcile funding received, including grants and programme funds

Support monitoring of different funding streams

Assist in maintaining accurate records of donor-related transactions

Other Responsibilities

Maintain records of organisational assets and financial documentation

Provide ad hoc financial and administrative support as required

Skills & Experience

Bachelor’s degree in Accounting, Finance, or related field

Minimum of 3 years’ experience in bookkeeping or financial administration

At least 1–2 years’ experience using accounting software (mandatory)

Strong knowledge of accounting principles and standards (IFRS)

Experience working in donor-funded or project-based environments is an advantage

Key Skills

Strong attention to detail and accuracy

Good time management and ability to prioritise tasks

Proficiency in Microsoft Excel and digital document systems (e.g., SharePoint)

Strong communication skills, both internally and externally

Self-motivated and proactive

Ability to work in a fast-paced and evolving environment

High level of integrity and discretion

We are looking to hire someone with a willingness to learn and adapt to new systems and processes.

What We Offer

Competitive compensation based on experience

Medical insurance and RSSB contributions

Opportunities for professional development and growth

Exposure to a dynamic, mission-driven organisation

Extras

Other Information

Please note only selected candidates will be contacted for interview.

How To Apply

To apply for this position, please send your CV and a covering letter to recruitment.aces@cleancooling.org before the

deadline of midnight on 30th April 2026

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Environmental Services

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How to Apply

Apply by email: recruitment.aces@cleancooling.org